How to run a forum – Step 3

Book a suitable venue

1. Is the venue close to public transport? Does it have enough free parking?
2. Ensure the venue has these technical facilities available:
   1. a data projector and screen to play your PowerPoint presentation
   2. a sound system and relevant cables to be able to play videos off your laptop
   3. a laptop you can use, or check that you are able to bring your own
   4. microphones for speakers/panel members and the audience
   5. Wi-Fi if you need it.
3. Does the venue have an area where you can set up a registration desk?
4. Is there an in-house or preferred caterer (if you are providing catering)?

Note: Local council buildings can often be useful and neutral locations, and in some cases the council will even provide free venues/catering.