How to run a forum – Step 3

Book a suitable venue

  1. Is the venue close to public transport? Does it have enough free parking?
  2. Ensure the venue has these technical facilities available:
    1. a data projector and screen to play your PowerPoint presentation
    2. a sound system and relevant cables to be able to play videos off your laptop
    3. a laptop you can use, or check that you are able to bring your own
    4. microphones for speakers/panel members and the audience
    5. Wi-Fi if you need it.
  3. Does the venue have an area where you can set up a registration desk?
  4. Is there an in-house or preferred caterer (if you are providing catering)?

Note: Local council buildings can often be useful and neutral locations, and in some cases the council will even provide free venues/catering.